Minutes of the Autosport Club (INC) 37th Annual General Meeting
Tuesday 26th February 2013, 7.30pm
No 4 Bar and Restaurant, Mansfield Ave, Merivale, Christchurch
Meeting opened:
Present: Graham Wilson, Wayne Barnard, Andrea Summerfield, Les Summerfield, Hamish Anderson, Leanne Jolly, Chris Herdman, Jeff Judd, Leigh Marsden, Richard Towse, Ross Teesdale, Wendy Gow, Paul Cox, Matt Summerfield, Richard Baddock, Kevin Knowles, Emma Lamont, Merv Hatcher, Barry Deuart, Sarah Brennan, Tony Witheridge, John Weir
Apologies: Carl Balani, Karl Celeste, Matt McGlinchey, Dave Neill, Nicole Summerfield,
Moved by: Wayne Barnard
Seconded by: Andrea Summerfield
1. Notification of Items for General Business
Ross Teesdale: Are there any issues with getting roads, permits for sprints? We only seem to have 3-4 sprints per year and the car sits in the garage for a while? Can we not organise more? Some of the roads like Mt Alexander have not been used in a while so why is this? Pipers Valley Road was not a great road – there are better roads to use – why not?
Answer: We organise 5 sprints a year. More sprint used to be organised and there wasn’t the patronage to the events for the money being spent so we would loose money. Now that less are organised we break even each time and people are returning to compete again. We do not organise events on the same weekends as other clubs as we are just fighting for people to attend which helps no clubs. On the calendar there is generally 1 event per month and there are plenty around that people can attend.
Mt Alexander is not used each year because of some issues after events so the road owners only want us to use roads every few years. This is the case with some roads but we also try to use a variety of roads in different places to try and suit a variety of drivers. As Piper Valley Road was part of the NZ Hill Climb series we had restrictions on us to use a road near the RATEC road etc so Piper Valley Road was used as it was the best under the conditions we were given from above. After asking around most at the meeting really liked Piper Valley Road as after a few runs is was decided to be technically different from many roads around here and could provide for a different type of road – especially in comparison to the Tucker Beach Rd gravel sprint used in Queenstown!!
Kevin Knowles: Are people happy with the length of sprints/ value for money?
Answer: The length of sprints is sometimes determined by what is available and it is good to have a variety of roads. The longer a sprint the more competitors will have to pay because of the road needing grading and marshalling etc.
Ashley Forest is one of the shorter events, well participated and more expensive but people enjoy the road so keep coming back. Others do enjoy the longer roads but not always available. Variety is the spice of life!!
Moved by: Leigh Marsden
Seconded by: John Weir
2. President’s Report
Attached and read by Graham Wilson
Moved by: Graham Wilson
Seconded by: Ross Teesdale
3. Minutes of Previous Annual General Meeting
Read and discussion made about the $5 levy charged to Autosport members so if the have a crash and have to claim from Motorsport NZ they only have to pay the $500 excess and the Autosport Club will pay the rest of the $3000 excess to Motorsport NZ ($2500 paid by club)
Moved by: Graham Wilson
Seconded by: Leigh Marsden
4. Consideration and adoption of the Balance Sheet for the year ending 2012 and the statement of Accounts
Read out by Andrea Summerfield. If you require a copy please email secretary, Leanne ([email protected])
Moved by: Richard Towse
Seconded by: Leigh Marsden
5. Election of Office Bearers for 2013 – President, Secretary, Treasurer, Vice President
President Graham Wilson
Moved by: Leigh Marsden
Seconded by: Wayne Barnard
Secretary Leanne Jolly
Moved by: Wayne Barnard
Seconded by: John Weir
Treasurer Andrea Summerfield
Moved by: Graham Wilson
Seconded by: Ross Teesdale
Vice President Hamish Anderson
Moved by: Graham Wilson
Seconded by: Merv Hatcher
6. Election of Committee members for 2013
Wayne Barnard (Club Captain)
Tony Witheridge
Chris Herdman
John Weir
Barry Deuart
Josh Mitchell
Moved by: Merv Hatcher
Seconded by: Richard Towse
The following people were voted on:
Karl Celeste
Ross Teesdale
Peter Yerby
Dave Carr
After a show of hands it was chosen that Ross Teesdale and Karl Celeste were voted onto the committee.
Moved by: Graham Wilson
Seconded by: Wayne Barnard
With extra people we could form an events committee?
7. General Business
Graham – Sub committee for the Hanmer rally. There won’t be too much work, especially if the roads don’t change as the route books etc are completed already. Ross Teesdale, Jeff Judd, Graham Wilson and Paul Bradshaw will be happy to help with both rallies.
Kevin Knowles will be able to help with the Hanmer Rally.
Leigh Would prefer to help with rallies.
The Canterbury Rally will require lots of helpers – emails will be sent after first meeting so PLEASE respond to help where you can.
Canterbury will be a National Championship event this year so will be similar to last events but a few changes to roads. The forest is organised
Andrea and Barney only want to run the Hanmer rally on the day as Canterbury will be a big effort so a committee is wanted to organise the event beforehand.
Ross Teesdale: discussed about Trevor Crowe won the 2WD Hill Climb series in NZ. Well Done Trevor!!
Trevor commented in his speech that he loved the event and was one of the best events so he’ll be back again next time.
Richard Towse makes the stakes so an order of 50 before Hanmer Rally and 50 before the Canterbury Rally was made – please.
Need to replace 2/3 of stock for hand held radios so will be $3000- $4000 will be spent on this. Barry Deuart to help with this and also the start beam.
Flowers are being sent to Lynne for a brilliant job as Secretary! Thanks so much Lynne – get well soon!!
Moved by: Graham Wilson
Seconded by: Matt Summerfield, Hamish Anderson
Meeting Closed: 9.03pm